Board InfoThe Board typically meets on the third Thursday of each month at 7:00 pm in the clubhouse.
All residents are welcome and encouraged to attend meetings of their Board of Directors. Residents are asked to signal their intention to attend a meeting via Email to [email protected] to avoid conflicts with hearings that may be scheduled. Residents wishing to speak at a meeting must indicate so via the latter Email address five (5) days prior to a meeting date and include their topic of interest so time can be allotted on the agenda. Articles of Incorporation, By Laws, & DCC&R's are all located under Neighbor Info: https://www.mywynfield.com/neighbor-info.html |
Board MembersNovember 2023 - October 2024
Updated April 25, 2024 President Ted Turner
Vice President Mark Swatek Treasurer Susan Schroeder Secretary Diane McLaine Members at Large: Vincent Catalfamo Anne Clemens Eliot Mizrachi |
Important Notice
Electronic Voting - NC State Legislature regulation
Electronic Voting is available on Hawthorne's CINC, if the community subscribes to the feature on CINC.
- Sales brochure from Hawthorne is here
The NC Nonprofit Corporation Act was amended to provide for electronic voting, Section 55A-7-08 provides as
follows:
§ 55A‐7‐08. Member action by written ballot or electronic voting without a meeting.
(a) Unless prohibited or limited by the articles of incorporation or bylaws and without regard to the requirements of
G.S. 55A‐7‐04, any action that may be taken at any annual, regular, or special meeting of members may be taken
without a meeting by written ballots or electronic voting as follows:
(1) Written ballots. – The corporation may deliver a written ballot to members entitled to vote on the
matter that sets forth each proposed action and provides an opportunity to vote for or against each proposed
action. Unless secret balloting is required on the proposed action, the ballot shall contain or request information
sufficient to identify the member or the member's proxy submitting the ballot. Written ballots may be submitted to
the corporation by any reasonable means specified by the corporation, including email.
(2) Electronic voting. – For members who have complied with G.S. 55A‐1‐70, the corporation may
provide an electronic ballot or electronic notice that sets forth each proposed action and provides an opportunity
and instructions on how to vote for or against each proposed action using the electronic ballot or an electronic
voting system.
(b) Repealed by Session Laws 2021‐162, s. 2(l), effective September 20, 2021.
(c) All members entitled to vote on the matter shall be given the opportunity to vote on the proposed action by
written ballot or electronic voting, or both. The board of directors may determine, in its discretion, whether votes
shall be cast by written ballots or by electronic voting, or by both, provided that votes may be cast solely by
electronic voting only if all members entitled to vote on the proposed action have complied with G.S. 55A‐1‐70(b).
Approval by written ballot or electronic voting, or both, pursuant to this section shall be valid only when the
number of votes cast by written ballot or electronic voting, or both, equals or exceeds the quorum required to be
present at a meeting authorizing the action, and the number of approvals equals or exceeds the number of votes
that would be required to approve the matter at a meeting at which the same total number of votes were cast.
(d) All written ballots or solicitations for votes by written ballot, all electronic ballots or solicitations for votes by
electronic ballot, and all electronic voting notices shall indicate the time by which a written or electronic ballot shall
be received by the corporation or by which electronic votes shall be cast in order to be counted. The deadline for
the return of written ballots and electronic ballots and for the casting of electronic votes on any proposed action
shall be identical.
(e) Except as otherwise provided in the articles of incorporation or bylaws, any written ballot, electronic ballot, or
electronic vote that is submitted shall not be revoked. (1955, c. 1230; 1985 (Reg. Sess., 1986), c. 801, s. 35;
1993, c. 398, s. 1; 2008‐37, s. 5; 2021‐162, s. 2(l).
follows:
§ 55A‐7‐08. Member action by written ballot or electronic voting without a meeting.
(a) Unless prohibited or limited by the articles of incorporation or bylaws and without regard to the requirements of
G.S. 55A‐7‐04, any action that may be taken at any annual, regular, or special meeting of members may be taken
without a meeting by written ballots or electronic voting as follows:
(1) Written ballots. – The corporation may deliver a written ballot to members entitled to vote on the
matter that sets forth each proposed action and provides an opportunity to vote for or against each proposed
action. Unless secret balloting is required on the proposed action, the ballot shall contain or request information
sufficient to identify the member or the member's proxy submitting the ballot. Written ballots may be submitted to
the corporation by any reasonable means specified by the corporation, including email.
(2) Electronic voting. – For members who have complied with G.S. 55A‐1‐70, the corporation may
provide an electronic ballot or electronic notice that sets forth each proposed action and provides an opportunity
and instructions on how to vote for or against each proposed action using the electronic ballot or an electronic
voting system.
(b) Repealed by Session Laws 2021‐162, s. 2(l), effective September 20, 2021.
(c) All members entitled to vote on the matter shall be given the opportunity to vote on the proposed action by
written ballot or electronic voting, or both. The board of directors may determine, in its discretion, whether votes
shall be cast by written ballots or by electronic voting, or by both, provided that votes may be cast solely by
electronic voting only if all members entitled to vote on the proposed action have complied with G.S. 55A‐1‐70(b).
Approval by written ballot or electronic voting, or both, pursuant to this section shall be valid only when the
number of votes cast by written ballot or electronic voting, or both, equals or exceeds the quorum required to be
present at a meeting authorizing the action, and the number of approvals equals or exceeds the number of votes
that would be required to approve the matter at a meeting at which the same total number of votes were cast.
(d) All written ballots or solicitations for votes by written ballot, all electronic ballots or solicitations for votes by
electronic ballot, and all electronic voting notices shall indicate the time by which a written or electronic ballot shall
be received by the corporation or by which electronic votes shall be cast in order to be counted. The deadline for
the return of written ballots and electronic ballots and for the casting of electronic votes on any proposed action
shall be identical.
(e) Except as otherwise provided in the articles of incorporation or bylaws, any written ballot, electronic ballot, or
electronic vote that is submitted shall not be revoked. (1955, c. 1230; 1985 (Reg. Sess., 1986), c. 801, s. 35;
1993, c. 398, s. 1; 2008‐37, s. 5; 2021‐162, s. 2(l).
HOA - Duty to notify and initiate mediation
§ 7A-38.3F. Prelitigation mediation of condominium and homeowners association disputes.
(j) Association Duty to Notify. – Each association shall, in writing, notify the members of the association each year that they may initiate mediation under this section to try to resolve a dispute with the association. The association shall publish the notice required in this subsection on the association’s Web site; but if the association does not have a Web site, the association shall publish the notice at the same time and in the same manner as the names and addresses of all officers and board members of the association are published as provided in G.S. 47C-3-103 and G.S. 47F-3-103.
Pursuant to § 7A-38.3F, association members may initiate voluntary mediation in an effort to resolve a dispute with the association. Please note the dispute cannot be related to assessments and both parties must agree to participate in the mediation.
